The Project Specialist is responsible for providing office and field services by implementing project management systems. The Project Specialist will also develop procedures and policies to effectively monitor, update, and report the status of assigned development tasks and activities during the pre-construction and construction phases in compliance with True Homes land development standards. The Project Specialist supports the Land department in the goal of delivering lots that meet the timeliness, quality standards, and cost goals established by the Market Partner – Land and Operations Partner – PMO.

Responsibilities:

• Pre-Construction

• Performs material quantity take off from construction documents
• Reviews assumptions, risks, and issues and communicates changes to Program Manager or Project Manager
• Maintains electronic and paper project files with required documentation and most recent revisions to construction documents
• Communicates construction document revisions to project stakeholders

• Works with Program Manager or Project Manager to create budgets using historical costs and material quantity take offs
• Assists Market Partner - Land in issuing Request for Proposals and preparing proposal comparisons Prepares Trade Partner Agreements for review and approval and coordinates signatures of Trade Partners
• Ensures accounting department has required documentation on Trade Partners

• Construction
  • Solves assigned issues and communicate project impact to Market Partner – Land
  • Performs regular site visits to review actual task progress against schedule, monitors work quality as defined by Land Development Standards and Lot Grading Standards; records progress and variances in the Land Development Information System, and corrects variances in timely manner
  • Reviews site maintenance/cleanliness and presents a "Retail Ready" environment
  • Leads weekly meetings with Trade Partners and their subcontractors reviewing schedule, completed tasks, upcoming tasks, assumptions, risks, and issues to ensure schedule and quality conformance
  • Identifies gate non-conformance and determines all alternatives to bring schedule back into conformance and impacts to cost and resource levels; recommends solution to Program Manager or Project Manager for approval
  • Works with Trade Partners and subject matter experts to identify all possible alternatives to solve for assigned issues including impact to cost and schedule; make recommendation to Program Manager/Project Manager for approval
  • Adjusts Trade Partner performance for assigned tasks through constructive engagement to complete within assigned durations and achieve gate conformance

• Reviews Trade Partner invoices against completed work; identifies quality issues and manages correction of deficiencies
• Attends Lot Turnover Walk with Market Leadership Team; develop and complete punch list of deficiencies in a timely manner
• Monitors progress of surveyor and engineer in the preparation, submittal and approval of as-built record drawings, bonds, and plats to ensure Starts team can obtain permits on or before deadline
• Identifies and oversees earliest opportunity to close and terminate development permits and capital/maintenance/subdivision bonds

• Miscellaneous
  • Coordinates, maintains, and reports the issuance of and tracking of capital and maintenance bonds in a timely manner
  • Assists Market Partner – Land with monthly Lot Releases to Sales
• Performs other duties as needed or required

Results/Accountability:

• Provides task status and schedule updates to Market Partner – Land using the Land Development Information System on a weekly basis
• Starts, manages, and completes assigned project tasks within schedule, cost, and quality constraints
• Resolves assigned issues in a timely manner to not delay project
• Closes out permits and bonds at earliest opportunity

Qualifications:

• Bachelor’s degree in engineering or other technical field and/or 3 years of project coordinator experience in a corporate setting required
• Skilled in reading civil site plans, utility plans, and construction documents
• Skilled in maintaining construction schedules using Gantt charts
• Proficiency in Microsoft Office and Microsoft Project or other scheduling software required
• Valid driver’s license, current automobile insurance, and reliable personal transportation for occasional regional travel

General Requirements:

• Excellent attention to detail
• Ability to multi-task
• Must be able to work independently
• Strong communication skills, written, and verbal skills
• Strong organizational skills
• Ability to work in a fast-paced environment
• Regularly drive between jobs during the workday
• Comply with all company policies and procedures
• Demonstrate the qualities and character traits as defined in the True Difference

Physical Requirements:

• Ability to traverse homes, residential communities, and ungraded lots
• Ability to ascend/descend stairs and ladders
• Ability to move one’s self in confined spaces
• Ability to lift up to 25 pounds without assistance

Working Conditions:

While performing the duties of this position, the associate is regularly exposed to outside weather conditions, which may include wet and/or humid conditions, and extreme cold or extreme heat.